How do I change or set page margins?

ANSWER:

Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area between the margins. However, you can position some items in the margins — for example, headers, footers, and page numbers.

Page margin options

Microsoft Word offers several page margin options. You can use the default (default: A predefined setting. You can accept the default option settings, or you can change them to suit your own preferences.) page margins or you can specify your own.

  • Add margins for binding   Use a gutter margin to add extra space to the side or top margin of a document that you plan to bind. A gutter margin helps ensure that text isn't obscured by the binding.

  • Set margins for facing pages   Use mirror margins to set up facing pages for double-sided documents, such as books or magazines. In this case, the margins of the left page are a mirror image of those of the right page (that is, the inside margins are the same width, and the outside margins are the same width).

     Note    You can set gutter margins for a document that has mirror margins if the document needs extra space for binding.

  • Add a book fold   Using the Book fold option in the Page Setup dialog box, you can create a booklet. You can use the same option to create a menu, invitation, event program, or any other type of document that uses a single center fold.

    Word inserts a single, center book fold. After you set up a document as a booklet, you work with it just as you would any document, inserting text, graphics, and other visual elements.

 Notes 

  • Most printers require a minimum width for margin settings, because they can't print all the way to the edge of the page. If you try to set margins that are too narrow, Microsoft Word displays the message One or more margins are set outside the printable area of the page.

    To prevent text from being cut off, click Fix to automatically increase the margin width. If you ignore the message and try to print the document as it is, Word displays another message asking whether you want to continue.

  • The minimum margin settings depend on your printer, printer driver, and paper size. To learn about the minimum margin settings, check your printer manual.

Change or set page margins

  1. On the Page Layout tab, in the Page Setup group, click Margins.
  2. Click the margin type that you want. For the most common margin width, click Normal.

    When you click the margin type that you want, your entire document automatically changes to the margin type that you have selected.

  3. You can also specify your own margin settings. Click Margins, click Custom Margins, and then in the Top, Bottom, Left, and Right boxes, enter new values for the margins.

 Notes 

  • To change the default margins, click Margins after you select a new margin, and then click Custom Margins. In the Page Setup dialog box, click the Default button, and then click Yes. The new default settings are saved in the template on which the document is based. Each new document based on that template automatically uses the new margin settings.
  • To change the margins for part of a document, select the text, and then set the margins that you want by entering the new margins in the Page Setup dialog box. In the Apply to box, click Selected text. Microsoft Word automatically inserts section breaks before and after the text that has the new margin settings. If your document is already divided into sections, you can click in a section or select multiple sections and then change the margins.

View page margins

  1. Click the Microsoft Office Button icon, and then click Word Options.
  2. Click Advanced, and then click the Show text boundaries check box under Show document content.

    The page margins appear in your document as dotted lines.

Note    You can view page margins in either Print Layout view or Web Layout view, and the text boundaries do not appear on the printed page.

Set margins for facing pages

When you choose mirror margins, the margins of the left page are a mirror image of those on the right page. That is, the inside margins are the same width, and the outside margins are the same width.

  1. On the Page Layout tab, in the Page Setup group, click Margins.
  2. Click Mirrored.
  3. To change the margin widths, click Margins, click Custom Margins, and then, in the Inside and Outside boxes, enter the widths that you want.

Set gutter margins for bound documents

A gutter margin setting adds extra space to the side margin or top margin of a document that you plan to bind. A gutter margin helps ensure that text isn't obscured by the binding.

  1. On the Page Layout tab, in the Page Setup group, click Margins.
  2. Click Custom Margins.
  3. In the Multiple pages list, click Normal.
  4. In the Gutter box, enter a width for the gutter margin.
  5. In the Gutter position box, click Left or Top.

    Note    The Gutter position box is not available when you use the Mirror margins, 2 pages per sheet, or Book fold option. For those options, the gutter position is determined automatically.

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Topic Information
  • Topic #: 8035-6139
  • Date Created: 8/13/2007
  • Last Modified Since: 5/7/2013
  • Viewed: 659
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